Manitoba Rugby Hall of Fame Committee Structure

• ​Committee Chair - Glenys MacKenzie

1. ​​​​Committee Vice Chair - Jim Russell
2. ​​​Recording Secretary -  Jim Russell
3. Communications Coordinator - Ray Hoemsen

 

•  Finance Sub-Committee Chair -  Jim Feasby

1. Treasurer -  Jim Feasby
2. Sponsorship Coordinator -  Vacant

 

• Induction Dinner Event Sub-Committee Chair -  Linda Romsa

1. Venue/Catering/Beverages Coordinator -  Rick Romsa
2. Tickets/Invitations Coordinator -  Vacant
3. Program/Prize Coordinator -  Steve Silcox
4. ​MC/Agenda Coordinator -  Linda Romsa

 

• Exhibit Sub-Committee Chair -  Glenys Mackenzie

1. Archivist – Patrick Ryan
2. Inductee Displays and Dinner Displays Coordinator – Jim Russell
3. Web Site Coordinator – Rob St. Germain 
4. Inductee Memento Coordinator – Rick Romsa
5. Artifact Historian –  Glenys Mackenzie​

 

• Induction Sub-Committee Chair -   Wilf Erichsen

1. Nominations Coordinator - Wilf Erichsen
2. Selections Jury Members -  Val Gompf,  Gary Nicholson, Guy McKim, Randy Dilk and Arleigh MacKenzie.

Manitoba Rugby Hall of Fame Committee Roles and Responsibilities
 
1.      Committee Chair (Two Year Term)

• Developing and maintaining basic Committee/Sub-Committee structure, roles and responsibilities, and schedule leading to the Induction Dinner.
• Appointing Sub-Committee Chairs, Committee Vice Chair, Committee Recording Secretary, and Committee Communications Coordinator.
• Overseeing/monitoring Sub-Committee activities; chairing Committee meetings involving Sub-Committee Chairs; and providing direction to Sub-Committee Chairs when required.

a)      Committee Vice Chair

• Assisting the Committee Chair with roles and responsibilities as and when directed.
• Attending Committee Chair meetings.
• Accepting the position of Committee Chair when the Committee Chair steps down from the position.

 
b)      Recording Secretary

• Recording and distributing minutes of Committee Chair meetings.
• Attending Committee Chair meetings.
• Following Committee approval for induction, preparing or arranging to have prepared Inductee Write Ups for publication purposes.        

  
c)      Communications Coordinator

• Developing, vetting and distributing all formal communications between the Committee and inductees, external organizations and the public.
• Liaising with Manitoba Sport Hall of Fame and Rugby Manitoba on matters relating to rugby memorabilia storage and display.
• Liaising with the Manitoba rugby community and its various groups, educating, promoting and encouraging the submission of nominations.
• Attending Committee Chair meetings, reporting on status of communication activities and issues.

 
2.      Finance Sub-Committee Chair (Two Year Term)

• Developing Finance Sub-Committee structure, roles and responsibilities for Sub-Committee members if required.
• Appointing Finance Sub-Committee members.
• Monitoring Finance Sub-Committee members activities; chairing Finance

          Sub-Committee meetings (as and if required); and providing direction to Finance
          Sub-Committee members when required.

• Attending Committee Chair meetings, reporting on status of Finance

          Sub-Committee activities and issues.
                                                                          
a)      Treasurer

• Developing Committee budget; establishing and maintaining Committee bank account; and managing Committee finances, payables and receivables.
• Attending Finance Sub-Committee meetings (as and if required), reporting on status of

          Committee finances.   
 
b)       Sponsorship Coordinator

• Identifying, soliciting, developing and managing Committee sponsorship opportunities.
• Soliciting volunteers when and if required. 
• Attending Finance Sub-Committee meetings (as and if required), reporting on status of sponsorship activities and issues.            

 
3.      Induction Dinner Event Sub-Committee Chair (Two Year Term)

• Developing Induction Dinner Event Sub-Committee structure, roles and responsibilities for Induction Dinner Event Sub-Committee members if required.
• Appointing Induction Dinner Event Sub-Committee members.
• Overseeing/monitoring Induction Dinner Event Sub-Committee members’ activities; chairing Induction Dinner Event Sub-Committee meetings (as and if required); and providing direction to Induction Dinner Event Sub-Committee members when required.
• Attending Committee Chair meetings, reporting on status of Induction Dinner Event Sub-Committee activities and issues.

     
a)      Venue/Catering/Beverages Coordinator

• Investigating, identifying and securing venue, catering and beverage services for Induction Dinner Event.
• Attending Induction Dinner Event Sub-Committee meetings (as and if required), reporting on status of venue/catering/beverage activities and issues.

 
b)      Tickets/Invitations Coordinator

• Identifying and securing ticket and invitation printing/production services for Induction Dinner Event.
• Distributing tickets and monitoring and controlling ticket sales.
• Attending Induction Dinner Event Sub-Committee meetings (as and if required), reporting on status of ticket production, distribution and sales initiatives.

 
c)       Program Coordinator

• Securing printing/production of Induction Dinner Event program, including soliciting, developing and editing of all content. 
• Attending Induction Dinner Event Sub-Committee meetings (as and if required), reporting on status of program development, activities and issues.

          
d)      MC/Agenda

• Identifying and securing a master of ceremonies for Induction Dinner Event.
• Developing evening’s agenda for Induction Dinner Event.
• Attending Induction Dinner Event Sub-Committee meetings (as and if required), reporting on status of master of ceremonies and agenda activities and issues.   

 
4.      Exhibit Sub-Committee Chair (Two Year Term)

• Developing Exhibit Sub-Committee structure, roles and responsibilities for Exhibit Sub-Committee members if required.
• Appointing Exhibit Sub-Committee members.
• Monitoring Exhibit Sub-Committee member’s activities; chairing Exhibit

          Sub-Committee meetings (as and if required); and providing direction to Exhibit
          Sub-Committee members when required.

• Attending Committee Chair meetings, reporting on status of Exhibit

          Sub-Committee activities and issues.

a)      Archivist

• Serve as Committee Archivist, gathering and storing any and all information related to the official workings and outputs of the Committee.
• Attending Exhibit Sub-Committee meetings (as and if required), reporting on status of archival activities and issues.

 
b)      Inductee Displays and Dinner Displays Coordinator

• Investigating, identifying and securing means/methods of displaying inducted hall of fame members at Maple Grove Rugby Park.
• Updating means/methods of display, incorporating new inducted hall of fame members.
• Soliciting and managing Induction Dinner Event club/organization displays.   
• Attending Exhibit Sub-Committee meetings (as and if required), reporting on status of Inductee and Dinner Display activities and issues.

 
c)       Web Site Coordinator

• Developing and maintaining MRHOF official web site and updating site content as/when required. 
• Attending Exhibit Sub-Committee meetings (as and if required), reporting on status of web site activities and issues.

 
d)      Inductee Memento Coordinator

• Securing services for the production of the Hall of Fame personal memento for each new inducted member.  
• Securing inducted member photographs/artwork to be incorporated on Hall of Fame personal memento and the Induction Dinner Event program.  
• Attending Exhibit Sub-Committee meetings (as and if required), reporting on status of Inductee Memento activities and issues.   

e)       Artifact Historian

• Developing and maintaining rugby artifact collection, retention and display protocols and processes
• Attending Exhibit Sub-Committee meetings (as and if required), reporting on status of Historical Artifact activities and issues.

 
5.      Induction Sub-Committee Chair (Two Year Term)

• Establishing induction criteria/parameters for each induction category.
• Establishing and developing nomination submissions criteria.
• Developing Induction Sub-Committee structure, roles and responsibilities for Induction Sub-Committee members if required.
• Appointing Induction Sub-Committee members.
• Monitoring Induction Sub-Committee members’ activities; and providing direction to Induction Sub-Committee members when required.
• Chairing Selections Jury meetings in a non voting capacity.
• Receiving and delivering to the Nominations Coordinator all nomination forms received electronically through the MRHOF Web Site.
• Forwarding Selections Jury recommended inductee nominations to the Committee for induction approval.
• Soliciting Rugby Manitoba ratification of Committee approved inductees.
• Attending Committee Chair meetings, reporting on status of Induction Sub-Committee activities and issues.

​a)      Nominations Coordinator

• Identifying and determining various means of soliciting nominations.
• Soliciting, collecting and reviewing nominations for completeness and compliance with HOF Guidelines.
• Working with identified nominators and other personnel or groups to research and flesh out nomination details as may be required to ensure as completed a nomination form as is possible.
• Forwarding completed nominations to the Selections Jury for review and evaluation.     
• Attending Selections Jury meetings as a non voting member for information purposes only.
• Attending Induction Sub-Committee meetings (as and if required), reporting on status of nomination activities and issues.  

b)   Selections Jury

• Reviewing and evaluating completed nominations received from the Nominations Coordinator against established induction category criteria; and undertaking to vote upon each nomination to determine whether or not the submitted nomination at that time is deserving of a recommendation for induction to the Manitoba Rugby Hall of Fame.  
• Attending Induction Sub-Committee meetings (as and if required).